The American Technology Council, in a report entitled the Report to the President on Federal IT Modernization, recommends that all agencies migrate work processes to commercial cloud solutions where it is possible to do so. The purpose is to reallocate funding to cloud solutions that typically went toward maintaining legacy systems.
With an estimated 80 percent of technology dollars going toward legacy system maintenance, the impact of migrating to the cloud could be sizable.
In order to quickly realize some of the benefits of the cloud, federal agencies can look for areas of IT modernization that represent low-hanging fruit: email and collaboration technologies. Many agencies have already moved email to the cloud and are turning next to collaboration systems. There are several reasons why transitioning collaboration tools to the cloud is a good next step:
Cost savings: Upgrading to the cloud does not require an investment in hardware, and it cuts maintenance costs, since the service provider handles areas like upgrades and troubleshooting. Agencies pay a monthly subscription cost instead of a big initial investment, and are only required to purchase the exact number of subscriptions needed. They can spin up and down in users as needed.
Access to modern technology: The migration of collaboration technology means always having access to the latest tools and features. Innovation is moving quickly with cloud collaboration, and service providers handle upgrades without any downtime. In addition, cloud solutions offer a unified experience, with all tools, including text, voice, video conferencing, and IM accessible from a single application.
Innovative workplace: Cloud collaboration solutions encourage additional change that shapes better and more efficient business practices, such as flexibility for remote workers and bring your own device (BYOD) programs.
In addition, cloud collaboration offers a potential way to address another challenge facing federal agencies: an aging employee population. With many federal employees set to retire in the near future, investing in IT modernization helps agencies attract high-quality talent.
The mandates of IT modernization for the federal government appear to be time-consuming, but adopting cloud solutions for both email and collaboration systems can help agencies make major headway in a short amount of time. One approach could be the transition to Unified Communications as a Service (UCaaS), which provides immediate and significant gains in both cost savings and modernization.
Unified communications is a scalable, cost-effective solution that offers superior video, voice, and messaging while also providing agility. Contact Cory Communications for more information about migrating your collaboration software to the cloud.